Two ways in, one set of books
The Riya Excel report for a batch, the ticket PDF for a single booking. Both end up as SYSTACC invoices.
Riya Travels accounting integration
Riya Travels Integration with SYSTACC
A Riya Travels booking should not be typed into the books a second time. Upload the Riya report as an Excel sheet, or upload the ticket PDF, and SYSTACC fills in the passenger, the sector and the fare for you. You check it, then it posts.
Riya Excel importHotel and rail reportsTicket PDF to invoiceDuplicate control
Overview
Accounting software built for travel
Riya Travels is the consolidator many Indian agencies book flights, hotels and rail through. SYSTACC brings those bookings into your books in two ways: the Riya report as an Excel sheet, or the ticket itself as a PDF.
For a batch, open Import PNR and choose RIYA for flights, RIYA-HOTEL for hotels or RIYA-RAIL for rail. Upload the report as XLS, XLSX, CSV or TSV, up to 5 MB. Rows are grouped by supplier PNR and transaction date, so one booking becomes one invoice. The airline code on each ticket is matched to the airline account on your chart, and you can watch each booking being processed.
A ticket number already on the books is not imported again. If Riya has revised a booking, set On Duplicate to Update Invoice and the existing invoice is updated instead.
For a single booking, use Ticket to Invoice. Pick the client and upload the ticket PDF, or up to 20 PDFs at once. SYSTACC reads the PNR, passengers, route, fare, GST, taxes and ticket numbers. You check the preview, then create the draft. Rail tickets work the same way, with the train, stations, class, quota and coach and seat.
At the end of the period, upload the Riya statement. Tickets and refunds on it are compared with the invoices and credit notes in your books, and only the lines that do not match stay open.
Benefits
Why travel agencies choose this approach
Flights, hotels and rail
Riya flight, hotel and rail reports each have their own import, so every booking posts as the right product.
No ticket counted twice
A ticket number already invoiced is skipped, or the invoice is updated when you choose Update Invoice.
The Riya statement, compared not retyped
The statement is lined up against your invoices and credit notes, and a mismatch stays visible.
How it works
From onboarding to daily books
- 01
Take the file from Riya
Download the booking report from Riya Travels as an Excel sheet, or keep the ticket PDF.
- 02
Upload it to SYSTACC
Use Import PNR with RIYA, RIYA-HOTEL or RIYA-RAIL for the sheet. Use Ticket to Invoice for the PDF.
- 03
Review the booking
Check passengers, sectors and fare. For a PDF, confirm the preview and create the draft.
- 04
Reconcile with Riya
Upload the Riya statement and review the lines that do not agree.
Built with SYSTACC
Platform capabilities
Riya Excel import
Upload a Riya flight report and get one invoice for each supplier PNR and transaction date.
Hotel and rail reports
Import Riya hotel and rail sheets as hotel and rail invoices.
Ticket PDF to invoice
Read a flight or rail ticket PDF into a draft invoice, up to 20 files at a time.
Duplicate control
Skip ticket numbers already in the books, or update the existing invoice.
Airline accounts
Match the airline code on each ticket to the airline account on your chart.
Riya statement reconciliation
Compare the Riya statement with invoices and credit notes, and keep mismatches open.
FAQs
Common questions
Does SYSTACC integrate with Riya Travels?
Yes. You bring Riya bookings in by uploading the Riya Excel report or the ticket PDF. Both create invoices in SYSTACC, and the Riya statement can be reconciled against them.
Which Riya reports can I upload?
Flight, hotel and rail reports, each with its own option in Import PNR: RIYA, RIYA-HOTEL and RIYA-RAIL. Files can be XLS, XLSX, CSV or TSV, up to 5 MB.
How does ticket PDF to invoice work?
In Ticket to Invoice, choose the client and upload the ticket PDF. SYSTACC reads the PNR, passengers, route, fare, taxes and ticket numbers, shows you a preview, and creates a draft invoice when you confirm. You can upload up to 20 PDFs at once, 5 MB each, for flight or rail.
What if I upload the same Riya report twice?
Ticket numbers already in the books are reported as duplicates and skipped. If Riya has changed a booking, choose Update Invoice under On Duplicate and the existing invoice is updated.
Can I reconcile my Riya statement?
Yes. Upload the Riya statement in XLS or XLSX. Tickets and refunds are compared with your invoices and credit notes, and lines that do not match stay open for review. A statement period that is already loaded is not loaded again.
Is there a live API connection to Riya Travels?
No. The integration works with the files you get from Riya: the booking report, the ticket PDF and the statement. You upload them, and SYSTACC does the data entry.
Related pages
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View page →A live walkthrough
Books that keep pace with every ticket, refund and rupee.
Thirty minutes on the calendar. We follow a booking through to the books, and you choose the time.
- 30 minutes
- Live product
- Your operation
