ACCOUNTING FOR TRAVEL BUSINESSES

Built for the way your travel business sells.

Travel accounting software for agencies, consolidators, corporate travel teams and tour operators. Bring ticketing, supplier activity, collections, branches and customer visibility into one accounting flow.

One accounting flow

4 business models

Travel agenciesInvoice raised · ₹18,420 ConsolidatorsADM matched · 6E Corporate travelPortal · 3 unpaid Tour operatorsTrip margin 18.4%

Invoices · Ledgers · Reconciliation · GST · Reports

WHO SYSTACC SERVES

Different travel models. One clear financial story.

Each business sells travel differently. The books still need the same thing: every booking followed through to the invoice, the balance and the report.

01 · Travel agencies

Every ticket sold becomes an invoice, a receipt and a clear balance.

The desk issues tickets, books hotels and arranges visas through the day. SYSTACC brings each of those sales into the books as it happens, so the invoice follows the booking instead of waiting for someone to type it at night. Flights, hotels, cars, insurance, visas and rail all sit on the same customer account.

Collections stay in the same rhythm. A receipt lands against the invoice it settles, the outstanding updates, and the customer can receive the statement on email or WhatsApp. Branches work in one system, so the owner sees the whole agency rather than a pile of separate spreadsheets.

Invoices and credit notes for flights, hotels, visas, insurance and more
Receipts matched against the invoices they settle
Customer outstanding and aging, always current
Statements shared on email and WhatsApp

Accounting for travel agencies

02 · Consolidators

Airline memos, commissions and branch postings, closer to the ledger.

A consolidator carries volume across airlines, sub-agents and branches. SYSTACC reads the GDS and airline files behind that volume and posts the ticket, the fare and the commission as one entry. Airline credit and debit memos come back against the tickets they adjust, so an ADM never floats without a source.

Commission changes can be applied in bulk, and inter-branch postings happen automatically when one branch sells on behalf of another. BSP, PLB and PSR views come from the same records, so settlement and supplier reconciliation start from the files the airline and supplier already sent.

Airline credit and debit memos against the original ticket
Bulk commission updates across sales
Automated inter-branch and inter-company postings
BSP, PLB and PSR reporting with supplier reconciliation

Accounting for consolidators

03 · Corporate travel

Corporate clients see their invoices, payments and ledger without asking.

Corporate accounts expect a clean invoice for every trip and a clear view of what is still open. SYSTACC raises GST-ready invoices and e-invoices from the same booking, with cost centres and salespeople set on the transaction, so the client receives a document their finance team can book straight away.

The corporate customer portal shows each client their unpaid invoices, payments and ledger. Finance spends less time sending statements and answering balance queries, and the account team can follow up on overdue amounts from the same aging view the books already hold.

Corporate customer portal for unpaid invoices, payments and ledgers
E-invoicing and GSTR-1 B2B from daily transactions
Cost centres, teams and salespeople on every entry
Bulk statements and reminders by email

Accounting for corporate travel

04 · Tour operators

Packages, supplier costs and trip profit in one connected view.

A package has many moving parts: hotels, transport, guides, permits and activities, each from a different supplier. SYSTACC lets the team quote and send a pro forma, then record the purchases against the same sale, so the cost of the trip builds up next to the price the traveller paid.

Receipts and advances sit on the traveller account until the trip runs. Bill-wise profitability shows the margin on each departure, and supplier reconciliation confirms what is still owed to the hotels and transporters before the season closes.

Quotes and pro formas before the booking is confirmed
Purchases recorded against the sale they serve
Bill-wise profitability for every departure
Supplier balances reconciled before payment

Accounting for tour operators

EVERY SEAT

One flow. A clearer day for each person in it.

The same records serve the desk, the branch, finance and the client, each with the view and access their work needs.

Owner

Sees sales, margin and cash across every branch from one dashboard.

Finance head

Closes the month from reconciled bank, supplier and GST records.

Ticketing desk

Issues the ticket and moves on. The invoice follows on its own.

Branch manager

Tracks branch sales and collections with access set by role.

Auditor

Follows every entry back to its source with a full audit trail.

Corporate client

Checks unpaid invoices, payments and the ledger in the portal.

BUILT AROUND TRAVEL ACTIVITY

Four steps, whichever way you sell.

01Capture
GDS, airline, supplier and bank records arrive on their own.
02Account
Invoices, receipts, memos and purchases post to the right ledger.
03Reconcile
Bank, supplier, BSP and GST checks run on the same trail.
04Understand
Profit, outstanding and reports read straight from the books.

A live walkthrough

A travel accounting flow built around your team.

Thirty minutes on the calendar. We follow a booking through to the books, and you choose the time.

30 minutes
Live product
Your operation

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